Records & Forms

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    Official Transcript Request Guidelines

    Processing Time
    Transcript requests are processed in the order they are received and typically take up to five working days to process. Requests for multiple transcripts, several different documents, or requests during peak operating times (i.e., graduation), may require additional processing time. Information requested to meet a third-party deadline should have at least a two-week lead time to ensure expedient delivery and appropriate recording. Additionally, requests for transcripts will only be processed if the student or alumnus has fulfilled all financial obligations to the University.

    Payment
    Payment is due at the time of the request; credit cards (Visa, Mastercard, Discover), cash, check or money order are accepted. Requests will not be processed unless payment has been received in full and the student or alumnus has fulfilled all financial obligations to the University. Official transcripts are generally mailed through U.S. Postal Service.

    Federal Regulations
    Federal regulations mandate a written request to authorize the release of student academic records. Consequently, telephone requests are not acceptable. The Registrar’s Office will accept faxed requests for academic records.

    Academic Records Request Guidelines

    The Academic Records Request form is a multi-purpose form that allows students and alumni to request a copy of their most commonly solicited academic records, including:

    • Unofficial Transcripts
    • Enrollment Verifications
    • COMLEX and/or USLME Scores – Learn more
    • Preceptor Letters of Recommendation
    • MSPE/Dean’s Letter – Learn more
    • Photocopy of Diploma - For a duplicate diploma, submit the Duplicate Diploma (PDF) form

    Processing Time
    All academic records requests are processed in the order they are received and typically take up to five working days to process. Requests for multiple transcripts, several different documents, or requests during peak operating times (i.e., graduation), may require additional processing time. Information requested to meet a third-party deadline should have at least a two-week lead time to ensure expedient delivery and appropriate recording. Additionally, requests for academic records will only be processed if the student or alumnus has fulfilled all financial obligations to the University.

    Payment
    Academic record requests are processed free of charge.

    Federal Regulations
    Federal regulations mandate a written request to authorize the release of student academic records. Consequently, telephone requests are not acceptable. The Registrar’s Office will accept faxed requests for academic records.

    About COMLEX & USMLE Scores

    You may request COMLEX and USMLE scores by submitting an Academic Records Request Form. The National Board of Osteopathic Medical Examiners (NBOME) provides the University with COMLEX Level I & II examination results several weeks after the students test date. However, the National Board of Medical Examiners (NBME), does not provide this same service for United States Medical Licensing Examination (USMLE) examination results. Consequently, students are encouraged to provide the University with a copy of their USMLE results not only for inclusion in their student record, but in anticipation of future requests. COMLEX & USMLE examination results provided by the University to the student or to another party are not considered official, but instead offered as a convenience. Standard procedures and processing time for securing any type of academic records applies. Students or alumni wishing to secure an official copy of their COMLEX and/or USMLE results should contact the appropriate testing agency directly.

    About the Medical Student Performance Evaluation (MSPE)

    You may request a MSPE by submitting an Academic Records Request Form. Formerly known as the “Dean’s Letter” the MSPE is a document designed to assist students in obtaining admission to postgraduate programs, specifically internships and residencies. Data used to create the MSPE includes:

    • Academic progress
    • Faculty and preceptor recommendations
    • Clerkship evaluations
    • Comments from the student’s preceptors

    Students may submit additional information, such as:

    • Volunteer service
    • Leadership and research opportunities
    • Membership in service organizations

    KCUMB’s Office of Placement Coordinator solicits information from students during their second year of studies by having them submit a composite resume, vita or portfolio to supplement the dean’s letter.

    General Information - Registrar’s Office
    Office Hours: 8 a.m. - 4:30 p.m., Monday-Friday
    Phone Number: 816-654-7190
    Fax Number: 816-654-7191
    Email: registrar@kcumb.edu