Policies

  • Circulation Policies - Community Outreach Faculty Inventory Policy
    Circulation Policies - Employees (Excluding Faculty) Fines and Fees Policy
    Circulation Policies - Faculty Food and Drink Policy
    Circulation Policies - Residents Interlibrary Loan Policy
    Circulation Policies - Students KCUMB Publication Policy
    Collection Development/Withdrawal Policy Library Clearance Policy
    Conference Room Policy Photocopy and "GoPrint" Printing Policies
    Copyright Policy Preservation Policy
    Desk Copy Policy Study Room Policy
    Donation Policy Telephone, Cell Phone, and FAX Policies

     



    Circulation Policies - Community Outreach

    The D’ Angelo Library participates in a local Community Outreach program that allows law firms and ACH to checkout materials and have Interlibrary Loan/Reference Services. A yearly membership fee is required and is subject to change. Contracts are renewed yearly.

    • Requests for services go through the Document Delivery/Technology Specialist.

    Fees for Services

    • $15.00 per item
    • Literature Search Service - $30.00 per search

    Payment for Services

    • Check made payable to D’Angelo Library.
    • Due 30 days upon receipt of invoice.
    • Overdue materials, or nonpayment of any charges, will result in immediate suspension of all privileges.
    • The copyright law of the United States (Title17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy reproduction is not to be “used for any purposes other than private study, scholarship, or research.” If a user makes a request for, or later uses a photocopy for purposes in excess of “fair use,” that user may be liable for copyright infringement. The D’Angelo Library reserves the right to refuse to accept a photocopying order if, in its judgment, fulfillment of the order would involve the violation of copyright law.

    Revised 9/20/2012

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    Circulation Policies - Employees (Excluding Faculty)

    CIRCULATION

    • Charged out materials from the Library are due every 21 days.
    • If a due date falls on a day the Library is not open, the materials will become due the next working day.
    • There is no limit on the number of times an item may be renewed as long as there is no “hold” or fine associated with it.
    • Reserve materials may be charged out for use in the Library only. Charge out time is two hours which can be extended if no other customer has requested the material.
    • Periodicals may not be charged out.
    • Employees may call, or e-mail, the Library to have a staff member pull items for them that are currently on the shelves in the Library.

    NOTICES

    • Employees are sent a “Courtesy” notice by E-mail 48 hours prior to an item(s) due date.

    LOST/DAMAGED ITEMS

    • Employees are responsible for paying for or replacing any item that was lost or damaged while charged out to him/her.
    • Items are declared “Lost” if they become more than 4 weeks overdue.
    • Employees may choose to replace an item versus paying for it. To replace it, they must find a copy of the item that is the same title/edition and be in excellent condition.

    ONLINE ACCESS

    • Employees may have acces to all Library databases and resources both on and off campus.
    • Off campus access will require a barcode/password.

    Revised 9/20/2012

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    Circulation Policies - Faculty

    CIRCULATION

    • There is no limit to the number of items that may be charged. Materials charged out are the responsibility of the faculty member. Materials are loaned to faculty at the Kansas City University of Medicine and Biosciences for a year. They are subject to recall at any time if another customer has placed a “hold” on the material.
    • It is highly recommended that materials not in use by the faculty member be returned to the Library to prevent loss.
    • Print periodicals, or Reserve materials, may not be charged out of the Library unless special permission has been granted by the Director of the Library or the Access Services/Serials Coordinator.
    • Faculty members are encouraged not to loan materials charged out on their accounts to others. This is to help prevent loss. The faculty member who has charged out the materials will be responsible for loss or damage.
    • Faculty members are responsible for paying the replacement cost and a $10 processing fee for each item that is lost or damaged.
    • Faculty needing an item that is currently charged out may contact the D’Angelo Library to place a “hold” on the material. The Library will notify the requesting faculty member when it becomes available. Any material on “hold” must be retrieved within five days after notification, or it will be returned to circulation.
    • Faculty members are not permitted to send another customer to the Library to charge out materials in their name. All exceptions to this rule must be cleared through the Director of the Library.
    • Faculty information is held in strict confidence and is not released to other customers.

    INVENTORY

    • Faculty members charging materials from the D’Angelo Library have a due date of June 1 of each year. All checked out items must either be renewed or returned between June 1 and August 1 of each year.
    • All materials to be renewed must be physically stamped with the new June 1 due date.
    • At the end of the process on August 1, the Access Services/Serials Coordinator will follow up with one e-mail and one telephone call to all those who have not completed the inventory. On September 1 of each year, all faculty with incomplete inventories will be sent an invoice.

    ONLINE ACCESS

    • Faculty may access all Library databases and resources both on and off campus.
    • Off campus will require a barcode/password.

    CONFERENCE ROOM

    • The conference room is available for faculty to reserve.
    • Reservations can be made by contacting the Library or by using the Meeting Room Manager.

    Revised 9/20/2012

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    Circulation Policies - Residents

    CIRCULATION

    • There is no limit to the number of items that may be charged.
    • Materials charged out are the responsibility of the Resident.
    • Materials are loaned to Residents for a one year period.
    • They are subject to recall at any time if another customer has placed a “hold” on the material.
    • It is highly recommended that materials not in use by the Resident be returned to the D’Angelo Library to prevent loss.
    • Residents are encouraged not to loan materials charged out on their accounts to others. This is to help prevent loss. The resident who has charged out the materials will be responsible for loss or damage.
    • Residents are responsible for paying the replacement cost and a $10 processing fee for each item that is lost or damaged.
    • Residents needing an item that is currently charged out may contact the Library to place a “hold” on the material. The Library will notify the requesting Resident when it becomes available.
    • Any material on “hold” must be retrieved within five days after notification, or it will be returned to circulation.
    • Resident information is held in strict confidence and is not released to other customers.
    • All residents must have returned all items from their inventory before they are cleared to graduate from their residency.
    • The Access Services/Serials Coordinator will contact the resident and the resident liaison regarding clearance.

    INVENTORY

    • Residents have a due date of June 1 of each year. All charged out items must either be renewed or returned between June 1 and August 1 of each year.
    • All materials to be renewed must be physically stamped with the new June 1 due date.
    • At the end of the process on August 1, the Access Services/Serials Coordinator will follow up with one e-mail and one telephone call to all those who have not completed the inventory.
    • On September 1 of each year, all incomplete inventories will be invoiced.

    ONLINE ACCESS

    • Residents have acces to all Library databases and resources both on and off campus.
    • Off campus will require a barcode/password.

    Revised 9/20/12

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    Circulation Policies - Students

    GENERAL

    • Student information is held in strict confidence.
    • Students assume complete responsibility for items they leave unattended in the Library.
    • Students are not allowed inside the Access Services area or in unoccupied offices.
    • Students are not allowed use of Library office equipment, i.e. scanner, computers, etc.
    • Students are discouraged from bringing food into the Library.  Drinks must be in a container with a lid.

    CIRCULATION

    • A valid KCUMB Student ID is required to charge out materials. If the student cannot produce an ID, the Library can hold an item for up to 24 hours until they bring theirs in.
    • Students have a limit of 25 items that may be charged to their account at any time.
    • Charged out materials from the Library are due every 21 days.
    • If a due date falls on a day the Library is not open, the materials will become due the next working day.
    • There is no limit on the number of times an item may be renewed as long as there is no “hold” or “fine” associated with it.
    • Reserve materials may be charged out for use in the Library only. Charge out time is two hours, which can be extended if no other customer has requested the material.
    • Periodicals may not be charged out.
    • Students cannot place “holds” online. They must contact the Library to have a staff member place a hold.
    • If a student has overdue materials with accrued fines, all fines must be paid before the materials can be renewed or other materials can be charged out. Materials with “holds” cannot be renewed.
    • Students going out of town on clerkships must make their own arrangements for materials. Library staff do not grant extensions of due dates on overdue materials or watch the records to renew items for students.
    • Clerkship students may mail their items to return them, but they must be postmarked by the due date to avoid fines.

    NOTICES

    • Students are sent a “Courtesy” notice by E-mail 48 hours prior to an item(s) due date.
    • No matter what notices are or aren’t sent, it always remains the responsibility of the student to return materials on time and to contact the Library regarding any other issues needing to be resolved.
    • An overdue notice is E-mailed to the student after the due date. Second and third overdue notices are sent, if necessary.
    • A “Fines” notice is sent by E-mail if an overdue item is returned and the fine not paid.
    • An end-of-term notice is sent notifying the student of unpaid accumulated fines, replacement costs, and processing fees that remain outstanding. As a requirement for graduation, students need Library clearance from all obligations.

    FINES/FEES

    • The fine schedule is set at $.25 cents per item, per day.
    • $1 per day, per item, will be charged on “recalled items,” if not returned within 24 hours after notification.
    • Fines will accumulate until the material charged out is returned or declared lost.
    • Fines are to be paid promptly upon return of overdue materials.
    • Materials cannot be renewed until all fines/fees are paid.
    • Fines must be paid with exact change, or by personal check, as the Library does not keep money or accept credit card payments.
    • Upon request, a receipt will be given to the customer when fines are paid.
    • There is a replacement charge, plus a ten-dollar processing fee, placed on all materials declared lost or damaged. If the student is bringing in a replacement copy of the lost/damaged item, the processing fee may be waived.

    LOST/DAMAGED ITEMS

    • Students are responsible for paying for, or replacing, any item that was lost or damaged while charged out to him/her.
    • An item is declared “Lost” if it becomes more than 4 weeks overdue.
    • Students that return “Lost” items are still responsible for all overdue fines due up to the date they were declared “Lost”.
    • Students may choose to replace an item versus paying for it. To replace it, they must find a copy of the item that is the same title/edition and be in excellent condition.

    FAX

    • A FAX machine is available in the Library for students without charge.
    • The FAX can be used for local as well as long distance business. Library staff members assist in the use of the FAX, however, they do not monitor incoming faxes.
    • Library staff members do not FAX materials for students unless the student FAX machine is not working properly.

    ONLINE ACCESS

    • Students may access all Library databases and resources both on and off campus.
    • Off campus will require a barcode/password.

    STUDY ROOMS

    • The study rooms are available for students to checkout.
    • Rooms may be checked out for up to four hours at a time.
    • Study rooms do not lock, so it is advised not to leave items unattended. The Library is not responsible for items left in study rooms.
    • Students must come to the Library to sign out the time/s they would like to reserve a room.
    • If a room is left unattended for 15 minutes, the room may be assigned to someone else.

    Revised 9/20/2012

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    Collection Development/Withdrawal Policy

    D'Angelo Library provides informational services and collections (print, multi-media formats, digital storage, transmission technologies) necessary to further educational, research, and clinical activities in the medical and biological sciences.

    • The selection of Library resources is a joint responsibility of the Director of the Library and the customer community who are aware of the needs of their various specialties.
    • The ultimate responsibility for the acquisition directives and policies, including adequate and quality selections, rests with the Director of the Library who possesses an overall knowledge of information science and of the scope of the Library.
    • The Director of the Library will acquire, in various formats, the most relevant resources in the major subject fields to meet all curriculum, distance education, and research needs of Kansas City University of Medicine and Biosciences.
    • Resources are assigned priorities of importance to assure judicious expenditure of funds.

    General Selection Guidelines for Collection Development

    Quality: Only high quality materials will be considered as additions to the Library collection. Faculty input will be important to consider, the reputation of the publisher, as well as what written reviews have stated.

    Potential Use:
    Only materials that show potential use will be added to the collection. Related items already in the collection need to be evaluated before other items of the same nature are added. If the evaluation of such materials displays light usage, caution would be advised before any similar items would be added.

    Relevance:
    Only materials that directly support KCUMB’s various programs, departments, and functions will be considered for purchase.

    Cost:
    If the materials considered for purchase meet all the other criteria, the item(s) will be purchased, budget permitting.

    Existing Coverage:
    Items will not be purchased if a topic is sufficiently covered in the existing Library collection.

    General Guidelines for Identifying Material for Withdrawal

    The D’Angelo Library has limited space, and the withdrawal of materials with less usage, older, and superseded books is desired to make room on a consistency basis for new acquisitions.

    Criteria for material withdrawal include:

    Physical Condition:
      Materials may be withdrawn due to poor physical condition.  Mutilated or deteriorating materials are first evaluated for possible repair, and are withdrawn if repair is not an option.

    Duplicates:
      Multiple copies of low-use titles may be withdrawn to minimize redundancy of holdings. Individual titles containing information elsewhere in the collection (including electronic resources) may be withdrawn for this purpose.

    Relevance:
      Titles no longer relevant to current curricular, or research needs, may be withdrawn from the collection, and in the case of journal subscriptions, cancelled.  If journals are overpriced relative to use, or if they are underused regardless of price, they would be candidates for withdrawal.

    Cancellation of paper-based journal subscriptions frees funds for acquisitions to support the acquiring of electronic versions of these titles, or to acquire other titles that are more relevant and responsive to current teaching and research needs. Books and additional materials with Kansas City University of Medicine and Biosciences connections are retained.

    Obsolescence:
      Titles that contain obsolete information may be withdrawn because the information is out-of-date, invalid, incomplete, or inaccurate.  Other considerations are:

      • Material with little or no circulation activity in the last 15 years.
      • Examination preparation material more than 10 years old.
      • Non-clinical material more than 15 years old and clinical material more than 10 years go through an evaluation process prior to withdrawing.
      • Older editions, when new or newer editions are available, may be withdrawn unless they have long histories and are retained for historical purposes.  Biographies and other older books with a historical perspective are kept in the collection.

    Disposition of withdrawn material:

    Most of the material withdrawn is sent to Better World Books who sells to dealers and individuals.  A portion of the proceeds is returned to the D’Angelo Library to be used to purchase new acquisitions.

    Material that does not meet the guidelines and standards of Better World Books is recycled at the Kansas City University of Medicine and Biosciences.

    Revised 9/20/2012

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    Conference Room Policy

    Students are not given access to the Conference Room unless there is an emergency situation. This would require approval by the Director of the Library or another available staff member. The Conference Room is reserved for KCUMB faculty, student interviews, and staff meetings.  There is seating available for seven around an oblong conference table.  The room is equipped with TV/DVD/Blu-ray, laptop computer, AV media, and conference call phone.

    Revised 9/19/2012

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    Copyright Policy

    Content posted on the Web site listed below is based upon the U.S. Copyright Office regulations and on the U.S. Copyright Act of 1976. http://www.copyrightoncampus.com Special Copyright Provisions for Academia The Copyright Act contains specific exceptions for the use of copyright-protected materials by academic institutions. These provisions include:

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    Desk Copy Policy

    When a desk copy of a textbook is desired, the Director of the Library is to be notified.  The Director will do everything possible to try to obtain a copy for the faculty member.  The following criteria must be met in order for a publisher to grant a desk copy:

    • Textbook requested must be adopted for the course
    • Faculty member has informed the Bookstore to order copies for the students to purchase
    • Name and number of the course in which the textbook will be used
    • Number of students in the course
    • Date the course will begin

    Revised 9/19/2012

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    Donation Policy

    The Director of the D’Angelo Library is contacted concerning all donations to the Library. While the Library appreciates donations of print and non-print materials, it reserves the right to refuse, add, or discard gift materials as appropriate. Conditions for acceptance include:

    • Appropriateness of subject matter
    • Condition of the material
    • Materials currently in the collection

    All donations become the property of the Library upon acceptance. The Library acknowledges all donations with a letter specifying the number and type of materials received. While these gifts qualify as tax-deductible, charitable donations, IRS regulations prohibit the Library from assigning a dollar value.

    Revised 9/19/2012

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    Faculty Inventory Policy

    Faculty members charging materials from the Library have a due date of June 1 of each year. During Faculty Inventory, all faculty members who have items charged out must either renew or return them to the Library between June 1 and August 1 of each year. All materials charged to faculty that are to be renewed must be physically stamped with the new June 1 due date. Library associates willingly offer their help by going to faculty offices to assist in completing the inventory process. At the end of the process on August 1, the Serials Librarian or Access Services/Serials Coordinator will follow up with one e-mail and one telephone call to all those who have not completed the inventory. On September 1 of each year, all incomplete inventories are given to the Director of the Library for further handling.Faculty members are responsible for paying the following charges for each item that has been lost or damaged:

    • The replacement cost of the item.
    • A nonrefundable $10 processing fee for each item.

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    Fines and Fees Policy

    • A courtesy notice is e-mailed to the student 48 hours prior to an item(s) due date.
    • It remains the responsibility of the student to return materials on time and to contact the Library regarding any other issues needing to be resolved.
    • An overdue notice is e-mailed to the student after the due date. Second and third overdue notices are sent, if necessary.
    • The fine schedule is set at 25 cents per item per day.
    • $1 per day per item will be charged on "recalled items," if not returned within 24 hours after notification.
    • Fines will accumulate until the material charged out is returned or declared lost.
    • Fines are to be paid promptly upon return of overdue materials. Materials cannot be renewed, or new materials charged out, until all fines are paid with the exception of Reserve materials for use only in the Library.
    • Fines must be paid with exact change, or by personal check, as the Library does not keep money.
    • Upon request, a receipt will be given to the customer when fines are paid in full.
    • There is a replacement charge plus a ten-dollar processing fee placed on all materials declared lost or damaged.
    • An end-of-term notice is sent notifying the student of unpaid accumulated fines, replacement costs, and processing fees that remain outstanding.
    • As a requirement for graduation, students need Library clearance from all obligations.

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    Food and Drink Policy

    Food is not allowed in the D’Angelo Library, as the Student Center offers food and beverages. Drinks are not allowed, unless they are in a container with a spill proof lid. The Library staff wishes to keep a clean, attractive, comfortable environment conducive to work and study. Stains and spills can harm computers, damage surroundings, and attract insects and vermin. We thank you for your compliance in assisting us with keeping our Library neat and clean.

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    Interlibrary Loan Policy

    Borrowing
    Interlibrary Loan is used to obtain materials for KCUMB study and research which are not available from the D’Angelo Library but are available from other libraries.  The Interlibrary Loan Service augments local holdings of the D'Angelo Library by providing access to other national and international collections.  This service is available to KCUMB students, faculty, staff, preceptors, and clinical community faculty.  There are no charges for Interlibrary Loan for those associated with KCUMB.

    Lending
    The D’Angelo Library will lend materials to other libraries that participate in OCLC, Docline, or other KCUMB lending consortiums.  Lending fees are applied for the lending of items to libraries that we do not have reciprocal agreements with or that are not a part of our consortium. The Borrowing library is responsible for KCUMB materials and fees will be applied when items are lost, damaged or missing. 

    Revised 9/19/2012

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    KCUMB Publication Policy

    The D'Angelo Library maintains a database of all published materials (journal articles, book chapters, entire book) of faculty, students, and staff.  All faculty, students, and staff are encouraged to submit their materials as they are published to the Digital Services/Reference Librarian.  Published materials are displayed on appropriate shelving on the first floor of the Library.

    Revised 9/19/2012

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    Library Clearance Policy

    All faculty, students, and staff must obtain clearance from all D’Angelo Library obligations upon termination from the Kansas City University of Medicine and Biosciences. The Director of the Library, or a designee, signs the Termination Checklist Form.

    Revised 9/19/2012

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    Photocopy and "GoPrint" Printing Policies

    Photocopy:
    All photocopying is five cents per copy for students. Faculty having students working with them on a research project may ask the Director of the Library for permission to allow those students photocopy privileges without charge.

    The photocopy machine accepts nickels, dimes, quarters, and one-dollar bills. The Library does not keep cash.

    The Library staff is not available to photocopy for students. When utilizing materials in the Library, faculty should ask for the copier bypass key at the Access Services Desk. Library associates will photocopy articles, etc., for faculty upon request.

    GoPrint Policy:
    The GoPrint stations, located on the first and second floors, allow each student $285 worth of printing per academic year. Black and white printing is charged at $.08 per sheet and color printing at $.50 per sheet. If this allotment is not used, it will not carry over into the next academic year. After the allowed amount has been used, students may purchase a GoPrint card at the Revalue Station.

    The Revalue Station cards must be purchased with a single dollar bill. Each card will then have a credit of 50 cents. Once a card has been purchased, it can be used multiple times to purchase additional printing for any amount using American paper currency. Cards are treated like cash, whoever holds the card may use it at any Pay/Release Station.

    Revised 9/20/2012

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    Preservation Policy

    The D'Angelo Library associates are responsible for the immediate and long-term care of the rich and in-depth print and non-print collections. The Library is committed to providing a comprehensive preservation program consistent with the mission of the Library as well as the Kansas City University of Medicine and Biosciences.

    The Director of the Library, Cataloger/Serials Librarian, and the Digital Services/Reference Librarian are responsible for setting up a system of policies, plans, procedures, processes, and resources required to properly care for and prolong the life of the Library's collections. The active preservation program will conserve historical and valuable materials through the application of preventive and corrective measures which will promote respect for the Library and its holdings. Preservation will encompass but not be limited to: good housekeeping and pest control, controlling relative humidity and temperature, providing proper lighting in collection areas, collection security, and creating digital images of historical and archival collections; as well as the more traditional activities of repairing, binding, and reformatting by moving information from one medium to another such as audio or video to digital.

    Proper training will be given to any Library associate directly involved in any preservation activity.

    Revised 9/19/2012

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    Study Room Policy

    The main purpose of a Study Room is to serve the needs of customers who wish a separate room for study as an individual or as a group. The D’Angelo Library provides five rooms for this purpose which are available through proper check-out at the Access Services Desk on a first-come basis. Each room can be reserved for one to four hours. If a Study Room is left unattended for 15 minutes, the room may be assigned to someone else. Study rooms are to remain orderly at all times.
    Each study room can seat 1 to 8 people, depending on the room, and contains:

    • Study table and chairs
    • Blu-ray player
    • White Board
    • Wall-mounted TV

    Revised 9/20/2012

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    Telephone, Cell Phone, and FAX Policies

    Telephone
    There are telephones available throughout the D'Angelo Library. All phones allow users to make local calls or calls to other extensions at KCUMB. These phones cannot receive direct calls.  We encourage users to be considerate of others by keeping their voice moderate and limiting the time spent to five minutes.

    Cell Phone
    Our customers expect the Library to be a quiet place to read and study with little interruption. If a cell phone is brought into the Library, please make sure the ringer is turned down or off. If a call needs to be placed, please do so outside the Library to help insure a quiet study atmosphere.

    FAX
    A student FAX machine is available in the Library without charge. The FAX machine can be used for local as well as long distance business. Library staff members assist in the use of the FAX machine; however, they do not monitor incoming faxes. Library staff members do not FAX materials for students except when the student FAX machine is not working correctly.

    Revised 9/20/2012

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