Withdrawal & Refund Policy


    Any student wishing to withdraw from all courses and leave the University (become a non-student) must submit a letter of withdrawal to the dean of the College of Osteopathic Medicine or the dean of the College of Biosciences, as applicable; then complete the University check-out process as outlined under the procedures component of this policy. Failure to complete the checkout process within 10 business days of non-attendance, unless otherwise approved, will result in the University withholding all student academic records until such a time that the requirement is met. The University withdrawal effective date is determined by the appropriate college dean and is typically based on the date the request for withdrawal was received.

    General Institutional Refund Policy for All Programs

    • Tuition and requisite fees are charged at the beginning of each academic term. Fees are only charged in the first term of the Academic Year and are not eligible for refund. Eligible tuition refunds, less non-refundable acceptance/matriculation fees, are prorated based on the following schedule:
      • 100 percent refund for withdrawal prior to the first day of the term.
      • 75 percent refund if the withdrawal is within the  1st - 14th day of the term (student owes 25 percent of the term tuition charge);
      • 50 percent refund if the withdrawal is within the 15th - 28th day of the term (student owes 50 percent of the term tuition charge);
      • 25 percent refund if the withdrawal is within the 29th - 42nd day of the term (student owes 75 percent of the term tuition charge);
      • No refunds are granted after the 42nd calendar day of the term (student owes full term charges).
    • There are no refunds for courses for which a grade of I (incomplete) or IP (in progress) is received.
    • If a student is asked to leave the University or program for academic or disciplinary reasons, all rights to adjustments of tuition and fees are forfeited.
    • No person may secure copies of their academic records until their account is paid in full.

    All questions about the tuition refund policy should be directed to Finance at studentaccounts@kcumb.edu.

    Title IV Institutional Refund & Return to Title IV Policy 

    This policy applies to all students who have utilized federal Title IV funding in support of their tuition and fees, who withdraw, go on Leave of Absence greater than 180 days or are suspended, dismissed and/or expelled from the University.

    1. The term Title IV Funds refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and includes the following programs: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Direct GradPLUS and Federal Perkins Loan programs.
    3. A student's withdrawal date for Return to Title IV (R2T4) purposes is:
      • The date the student began the institution’s official withdrawal process or officially notified the institution of their intent to withdraw; or
      • The midpoint of the term for a student who leaves without notifying the institution; or
      • The student’s last date of attendance at a documented academically related activity.
      • When a student who has received Title IV, HEA funds leaves school for any reason prior to completing greater than 60 percent of the period of enrollment pro-rated to a payment period (the period for which a student received one of the two disbursements of Title IV funds), will have all or a portion of their financial aid funds returned to the appropriate aid program(s) by the University.
      • Federal regulation 34 CFR 668.22 (Return of Title IV Funds) requires the school to calculate the total number of calendar days in the period, then the number of calendar days the student attended. The student’s “earned” and “unearned” percentages are determined. The “unearned” funds paid to the school must be returned to the appropriate Title IV programs within 45 days of the student’s date of withdrawal. The student will then be responsible for the payment of the remaining tuition balance due per the KCU refund policy. The student will be notified of these amounts at the time of their checkout from the University.
      • The Return of Title IV Funds calculation, which is determined based upon a payment period and tuition/fees (institutional charges) paid for that period, DIFFERS from the University’s Institutional Refund Policy, which is based upon the academic year and the full cost of tuition for the year. Example: A second-year COM student who starts classes on August 5 and withdraws from school on August 23, 2014, (third week) has “earned” 13.9 percent (completed 18 calendar days/129 total calendar days in period) of the $32,622 received from first disbursements of Title IV funds. The school retained $22,086.50 from these disbursements to pay institutional charges (half of the annual tuition; $21,861.50 plus required fees of $225). The school must return 86.1 percent (amount unearned), or $19,016.47, to Title IV loan programs. Per the KCU refund policy, the student is refunded 50 percent of the tuition based on the date of withdrawal. The student is given $10,930.50 tuition refund. Total owed back would be $19,016.47, subtracted from tuition refund $10,930.50.
      • If a student earned more aid than was disbursed to him/her, the student could be eligible for a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal.  

    In accordance with federal regulations, refunds are allocated in the following order: Federal Direct Unsubsidized Loan; Federal Direct Subsidized Loan; Federal Perkins Loan; Federal Direct GradPLUS. Then any other federal, state or private refund requirements apply, if applicable; and finally, the student.

    Billing/Financial Aid Appeal Process

    A student who has an issue with the billing or financial aid portion of this policy may write a letter of appeal:

    KCU c/o Finance Office (billing) or Director of Financial Aid

    1750 Independence Avenue

    Kansas City, MO 64106