Satisfactory Academic Standards

Federal regulations require all students at KCU maintain satisfactory academic progress (SAP) for financial aid consideration. The Department of Education requires schools to establish, publish, apply and monitor the academic progress of Title IV financial aid recipients. The federal financial aid programs affected by these standards include the Federal Direct Loan, Federal Direct Graduate PLUS Loan, Federal Perkins Loan and Primary Care Loan programs. KCU Financial Aid must certify that students are making SAP toward the completion of their KCU degree(s). KCU follows the regulations set forth by the Department of Education that students are meeting the three required measurements to determine SAP: qualitative (GPA), quantitative (progression) and timeframe. KCU Financial Aid works closely with the Student Performance Committee (SPC), which tracks students’ academic performance and makes determinations about student's academic progress.

The policy applies to students who are receiving federal aid, however, these standards are cumulative thus including all periods of the students' enrollment, this may include times when students did not receive federal aid. KCU does not offer any English as a Second Language (ESL) courses. 

Qualitative - GPA
Quantitative - Progression
Quantitative Time frame
SAP Reviews
SAP Appeals Process
Probation With Academic Plan
Without Approved Appeal

Qualitative Measure of Progress - GPA  

College of Osteopathic Medicine (COM)

To qualify for federal financial aid, a COM student must attain a minimum 2.0 cumulative GPA (passing grade) on a 4.0 scale for all terms.

The clerkship year courses are Pass/Fail and are not included in the student's cumulative GPA calculation. A grade of Pass is considered the equivalent of receiving a 70 percent or better in that course for the purpose of measuring SAP for financial aid.

College of Biosciences (COB)

Students in both the 1-year and 2-year programs are considered in good academic standing when they complete each term with a cumulative GPA of 3.0 or higher. Students with a cumulative GPA lower than 3.0 will be placed on financial aid warning. All students graduating from the one-year and two-year programs must have a cumulative GPA of 3.0 in order to graduate from the program. 

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Quantitative Measure of Progress - Attempted vs. Completed Hours

Financial Aid requires all (COM and COB) students to complete two-thirds (67 percent) of credit hours attempted. KCU divides the total number of courses successfully completed by the total number of courses attempted to assess a completion rate. If a student drops below 67 percent, the student is not meeting KCU's SAP standards. This calculation will be run annually for COM students; the end of the term for COB students. 

Attempted hours include (F/C) remediation, (F) failed, (I) incomplete, (W) withdrawn and any transfer hours.

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Quantitative Measure of Progress - Maximum Time frame

COM

KCU academic program length restrictions require that all COM students must graduate within six years of matriculation. Students who do not complete their degree within six academic years will not be eligible for additional aid without an appeal. The SPC may grant an additional year in rare and extenuating circumstances. Students will need to contact Financial Aid to determine aid eligibility. Financial Aid will advise the student of the appeals process for additional time to complete their degree if they have met the maximum time frame and are allowed to stay beyond year six.

COB

COB students (in both the one-year and two-year track) are expected to complete their program in three years before ineligibility for financial aid becomes effective. Students can appeal for additional financial aid beyond the three-year timeframe.

Program | Typical Time frame to Graduate | Maximum Time frame to Graduate

COM | 4 Years | 6 Years
COB - 1 Year | 1 Year | 3 Years
COB - 2 Years | 2 Years | 3 Years

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SAP Reviews  

Financial Aid will review all students to determine SAP eligibility prior to disbursement of subsequent aid in the timeframe listed below. SAP review will occur annually at the end of each academic year for COM students. SAP review will occur at the end of each term of enrollment for COB students. 

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SAP Appeals Process 

Financial Aid will notify students by email if they fail to meet the minimum standards outlined in the SAP policy. The email will include an explanation of what standards the student did not meet as well as the process of submitting an appeal to Financial Aid, including documentation to complete. The completed appeal form and supporting documentation must be submitted to the Financial Aid office. The appeal will be sent to the Financial Aid Appeal Committee. The appeal decision will be sent to you in email along with any instructions on how to maintain eligibility. 

The student appeal should include the following information: 

  1. A written statement documenting the reasons for failure to meet the standards of academic progress for financial aid eligibility.
  2. A written statement explaining what has changed in the student’s situation that would allow the student to bring his/her academic progress up to the satisfactory standards.
  3. Documentation supporting his/her appeal.
  4. A written academic plan or letter from the SPC.

Without Approved Appeal: Students who are not making satisfactory academic progress and do not submit an appeal, or have their appeal request denied, may regain eligibility only by taking action that brings them into compliance with KCU’s satisfactory progress standards. Any exceptions to this policy will be made on an individual basis and in compliance with federal, state and local regulations governing financial aid.

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Status of an Approved Appeal 

Probation

If the appeal is approved, and it is determined that the student should be able to meet SAP standards by the end of the subsequent payment period, the student may be placed on financial aid probation without an academic plan. Students’ progress must be reviewed at the end of each term to ensure they are meeting the minimum SAP standards.  

If the student is meeting the requirements of the probation, the student is eligible to receive financial aid funds as long as the student continues to meet those requirements.

If the student does not meet the requirements of the probation, the student will not be eligible for financial aid without an appeal.Students must appeal to change a plan. The probation is generally limited to one term.
 
Probation with an Academic Plan

If the appeal is granted, and it is determined that the student will require more than one term to meet the SAP standards, the student will be placed on probation with an academic plan in place. The plan will come from the student’s academic department. A student’s progress will be reviewed at the end of each term for financial aid eligibility.

If the student does not meet the requirements of the probation with or without the plan, the student will not be eligible for financial aid without an appeal. Students must appeal to change an academic plan. 
 
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Without Approved Appeal 

Students who are not making SAP, who do not submit an appeal or who have their appeal request denied, may regain eligibility only by taking action that brings them into compliance with KCU’s SAP. Any exceptions to this policy will be made on an individual basis and in compliance with federal, state and local regulations governing financial aid.

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