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Federal law and regulations require that all students receiving financial assistance from Title IV and Title VII programs must maintain satisfactory academic progress. KCU academic leadership establishes university and/or program level academic standards that are then used to determine eligibility for federal financial aid. The academic progress of each student is monitored at the conclusion of each course by academic leadership and evaluated at the end of each academic year by the Promotion and Graduation Committee for the purpose of determining eligibility for progression into the next academic level and/or graduation. The Promotion and Graduation Committee reviews student records to determine whether the student has fulfilled all academic requirements and has maintained the standards of ethical, moral, personal and professional conduct required for continued study. If the Promotion and Graduation Committee has a concern regarding a students' eligibility for continued enrollment, progression to the next academic level of their educational program and/or graduation, the Committee makes a formal recommendation to the appropriate College Dean who then makes the final decision regarding the students' enrollment status.
Satisfactory Academic Progress is assessed annually. To qualify for financial aid, a COM student must have attained a 2.0 GPA (passing grade) by the beginning of the academic year and meet the University's promotion requirements for years two, three and four as outlined in the COM Assessment Policy, paragraphs B and C which outlines the pace of the educational program. COM students must complete the program within five years. A student will be denied financial aid until these requirements are met. The student will be notified of a denial by the Financial Aid office. The College of Osteopathic Medicine is a lock-step program requiring the sections in years one and two of the program to be completed in sequential order. A withdrawal from a section is a withdrawal from the academic year or the program. A withdrawal or incomplete of an elective has little or no affect on SAP except that a total of four electives must be completed by the end of the second year to continue to third year as outlined in the Assessment Policy. In the third year, 10 core clinical clerkships must be successfully completed in order to continue to fourth year. Passage of COMLEX CE 1 & 2 and PE are required for graduation. The failure of the COMLEX 1-CE exam results in a student being placed in a remedial, non-credit IDIS 001 NBOME Preparation course for six to eight weeks which may lengthen the student's third year. A student may receive financial aid for one remedial IDIS 001 course in third-year. In fourth year, 10 clerkships must also be completed. A COMLEX 2-CE or PE exam failure results in a student being placed in a remedial, non-credit IDIS 002 or 002p NBOME Preparation course. Financial aid may be received for one IDIS 002 or 002p NBOME Preparation course within fourth year.
In order for students to be eligible to receive a second financial aid disbursement in the first or second years, the student must successfully complete the fall semester sections. Students on clinical clerkships must successfully complete half of their scheduled clerkships to be eligible to receive a second disbursement of the academic year. A student on LOA (less than six months) or a vacation block is not eligible to receive financial aid during these periods of time. In addition, this may result in a second disbursement being re-scheduled until the required number of clerkships have been completed.
A student is allowed an appeal of dismissal for failing the maximum number of sections or exams resulting in a GPA of less than 2.0. Acceptable appeal criteria are determined by the Promotion and Graduation Committee. If the appeal is recommended for approval by the Promotion and Graduation Committee and approved by the COM Academic Dean which results in the student's repeating the academic year to remediate the failed section(s), the student will be placed on Financial Aid Probation and allowed to receive financial aid for the next payment period. The student must meet at least half-time enrollment status. The terms of the appeal is monitored by the Associate Dean for Curricular Affairs in conjunction with the COM Dean's office. The terms of the appeal must be met in order for financial aid to continue. The Director of Financial Aid will notify the student of the probationary period. The student will also be notified when Financial Aid Probation is lifted.
A student will lose financial aid eligibility if placed in any status by administrative directive that stipulates the student is Not in Good Standing or Not Meeting Satisfactory Progress or placed on suspension from academic participation. The student will regain financial aid eligibility once the stipulation is lifted.
First- and second-year students with two section failures will have financial aid suspended until the result of the next exam is known. Third- and fourth-year students with two COMLEX failures will have financial aid suspended until the passage of their third attempt.
Satisfactory Academic Progress is assessed at the end of each semester. A student falling below a 3.00, but earning at least a 2.50 cumulative G.P.A. at the end of the first semester will be placed on financial aid warning status for the next payment period and will continue to receive Title IV aid for that period.
Students in the one-year MS or MA track failing to attain a 3.0 cumulative GPA by the end of the second semester (payment period) will lose financial aid eligibility. Students in the MS two-year research track must attain a 2.5 cumulative G.P.A. by the end of year one to be eligible for financial aid for year two.
Per Academic Program Length Restrictions, all master's degree students must graduate within three years of the date of matriculation. In order for a student to qualify for financial aid for additional years of at least half time enrollment, they must meet the qualitative requirements previously stated. In addition, a student placed in any status by administrative directive that stipulates the student is considered "Not in Good Standing" or "Not Meeting Satisfactory Progress" or placed on suspension from academic participation is ineligible for financial aid. The Director of Financial Aid will notify the student of the loss of financial aid eligibility.
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