Academic Standards

  • KCU Satisfactory Academic Progress for Financial Aid Consideration

    Federal regulations require all students at KCU maintain satisfactory academic progress (SAP) for financial aid consideration. The Department of Education requires schools to establish, publish, apply and monitor the academic progress of Title IV financial aid recipients. The federal financial aid programs affected by these standards include the Federal Direct Loan, Federal Direct Graduate PLUS Loan, Federal Perkins Loan and Primary Care Loan programs. KCU Financial Aid must certify that students are making SAP toward the completion of their KCU degree(s). KCU follows the regulations set forth by the Department of Education that students are meeting the three required measurements to determine SAP: qualitative (GPA), quantitative (progression) and timeframe. KCU Financial Aid works closely with the Student Performance Committee (SPC), which tracks students’ academic performance and makes determinations about student's academic progress.

    The policy applies to students who are receiving federal aid, however, these standards are cumulative thus including all periods of the students' enrollment, this may include times when students did not receive federal aid. KCU does not offer any English as a Second Language (ESL) courses. 

    Qualitative - GPA
    Quantitative - Progression
    Quantitative Time frame
    SAP Reviews
    SAP Appeals Process
    Probation With Academic Plan
    Without Approved Appeal

    Qualitative Measure of Progress - GPA  

    College of Osteopathic Medicine (COM)

    To qualify for federal financial aid, a COM student must attain a minimum 2.0 cumulative GPA (passing grade) on a 4.0 scale for all terms.

    The clerkship year courses are Pass/Fail and are not included in the student's cumulative GPA calculation. A grade of Pass is considered the equivalent of receiving a 70 percent or better in that course for the purpose of measuring SAP for financial aid.

    College of Biosciences (COB)

    To qualify for federal financial aid, a COB student must attain a minimum 3.0 cumulative GPA at the end of his or her academic program. 

    Track 1-year students must attain a 2.5 cumulative GPA at the end of the first (fall) term. Students falling below a 3.0, but earning at least a 2.50 cumulative GPA will be placed on warning for financial aid. The student will be eligible for additional financial aid for one additional (spring) term, while on financial aid warning. Students in the M.S. one-year track are only allowed one term of financial aid warning. Failure to meet the cumulative GPA requirements will result in loss of financial aid eligibility. A student may appeal for additional federal aid if they do not meet the minimum standards of SAP. The appeal will be submitted to the Financial Aid Appeals Committee for review.

    Track 2-year students must attain a 2.5 cumulative GPA by the end of year one to be eligible for financial aid for year two. Students falling below a 3.0, but earning at least a 2.5 cumulative GPA will be placed on warning for financial aid for the fall term of the second year. The student will be eligible for additional federal financial aid for one additional fall term while on financial aid warning. Students in the M.S. two-year research track must attain a 3.0 cumulative GPA by the end of the fall term of the second year. Failure to meet the cumulative GPA requirements will result in loss of financial aid eligibility. A student map appeal for additional federal aid if they do not meet the minimum standards for SAP. The appeal will be submitted to the Financial Aid Appeals Committee for review. 

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    Quantitative Measure of Progress - Attempted vs. Completed Hours

    Financial Aid requires all (COM and COB) students to complete two-thirds (67 percent) of credit hours attempted. KCU divides the total number of courses successfully completed by the total number of courses attempted to assess a completion rate. If a student drops below 67 percent, the student is not meeting KCU's SAP standards. This calculation will be run annually for COM students; the end of the term for COB students. 

    Attempted hours include (F/C) remediation, (F) failed, (I) incomplete, (W) withdrawn and any transfer hours.

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    Quantitative Measure of Progress - Maximum Time frame

    COM

    KCU academic program length restrictions require that all COM students must graduate within six years of matriculation. Students who do not complete their degree within six academic years will not be eligible for additional aid without an appeal. The SPC may grant an additional year in rare and extenuating circumstances. Students will need to contact Financial Aid to determine aid eligibility. Financial Aid will advise the student of the appeals process for additional time to complete their degree if they have met the maximum time frame and are allowed to stay beyond year six.

    COB

    KCU academic program length restrictions state that all master's students must graduate within three years of the date of matriculation in the COB program. Students who do not complete their degrees in six academic years will not be eligible for additional aid without an appeal. The SPC may grant an additional year in rare and extenuativng circumstances. Students will need to contact Financial Aid to determine aid eligibility. Financial Aid will advise the student of the appeals process for additional time to complete their degree if they have met the maximum time frame and are allowed to stay beyond year six. 

    Program Typical Time frame to Graduate Maximum Time frame to Graduate
    COM 4 Years 6 Years
    COB - 1 Year 1 Year 1.5 Years
    COB - 2 Years 2 Years 3 Years

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    SAP Reviews  

    Financial Aid will review all students to determine SAP eligibility prior to disbursement of subsequent aid in the timeframe listed below.

    SAP review will occur annually at the end of each academic year for COM students.

    SAP review will occur at the end of each term of enrollment for COB students. 

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    SAP Appeals Process 

    Financial Aid will notify students by email if they fail to meet the minimum standards outlined in the SAP policy. The email will include an explanation of what standards the student did not meet as well as the process of submitting an appeal to Financial Aid, including documentation to complete. The completed appeal form and supporting documentation must be submitted to the Financial Aid office. The appeal will be sent to the Financial Aid Appeal Committee. The appeal decision will be sent to you in email along with any instructions on how to maintain eligibility. 

    The student appeal should include the following information: 

    1. A written statement documenting the reasons for failure to meet the standards of academic progress for financial aid eligibility.
    2. A written statement explaining what has changed in the student’s situation that would allow the student to bring his/her academic progress up to the satisfactory standards.
    3. Documentation supporting his/her appeal.
    4. The final letter from Department Dean/Vice Dean or SPC outlining terms of academic appeal. The academic plan should ensurethat the student is able to meet SAP standards by a specific point in time.

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    Status of an Approved Appeal 

    Probation

    If the appeal is approved, and it is determined that the student should be able to meet SAP standards by the end of the subsequent payment period, the student may be placed on financial aid probation without an academic plan. Students’ progress must be reviewed at the end of each term to ensure they are meeting the minimum SAP standards.  

    If the student is meeting the requirements of the probation, the student is eligible to receive financial aid funds as long as the student continues to meet those requirements.

    If the student does not meet the requirements of the probation, the student will not be eligible for financial aid without an appeal. Students must appeal to change a plan. The probation is generally limited to one term.

     

    Probation with an Academic Plan

    If the appeal is granted, and it is determined that the student will require more than one term to meet the SAP standards, the student will be placed on probation with an academic plan in place. The plan will come from the student’s academic department. A student’s progress will be reviewed at the end of each term for financial aid eligibility.

    If the student does not meet the requirements of the probation with or without the plan, the student will not be eligible for financial aid without an appeal. Students must appeal to change an academic plan. 

     

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    Without Approved Appeal 

    Students who are not making SAP, who do not submit an appeal or who have their appeal request denied, may regain eligibility only by taking action that brings them into compliance with KCU’s SAP. Any exceptions to this policy will be made on an individual basis and in compliance with federal, state and local regulations governing financial aid.

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